The Age of Learning Foundation will provide training and support on how to update student rosters. Updating student rosters includes adding new students, adding multiple students at once, archiving students, archiving multiple students, and handling deleted users. Below are the steps for each of these actions:
Adding a new student
- Log in to your Educator Center account.
- Click on the Accounts tab located at the top of your screen.
- Select the Manage tab.
- Under the Students tab, navigate to the Create Student hyperlink.
- Fill out the student information in the Student Info view, providing the required details.
- Click Assign Licenses in the Products section to give your student access to any of the Age of Learning products, like My Math Academy® and My Reading Academy™️.
- Click Save to add the student to your class.
Adding multiple students
- The school updates the roster template with the necessary information.
- The administrator submits a help ticket including all the details.
- The ticket should include the school information and an explanation of the request (e.g., add a full class, add students, assign licenses, etc.).
- In the description of the ticket, include a shared link from a cloud-based service owned by the school (e.g., Google G Suite, Nextcloud, One Drive, Sharepoint, etc.) with permissions for rostering@aolf.org to view. Please set an expiration date, which provides an extra level of security.
- The program success team will review the ticket and contact the school with next steps.
Archiving a student
- Log in to your Educator Center account.
- Select the Student tab.
- Find the student you want to archive.
- Open the individual student’s information and select archive.
Archiving multiple students
- The school updates the roster template with the necessary information.
- The administrator submits a help ticket including all the details.
- The ticket should include the school information and an explanation of the request (e.g., archive students, archive groups, archive teacher, etc.).
- In the description of the ticket, include a shared link from a cloud-based service owned by the school (e.g., Google G Suite, Nextcloud, One Drive, Sharepoint, etc.) with permissions for rostering@aolf.org to view. Please set an expiration date, which provides an extra level of security
- The program success team will review the ticket and contact the school with next steps.
Deleting Users
- The administrator submits a help ticket including all the details.
- The ticket should include the school information and an explanation of the request (e.g., archive students, archive groups, archive teacher, etc.).
- In the description of the ticket, include a shared link from a cloud-based service owned by the school (e.g., Google G Suite, Nextcloud, One Drive, Sharepoint, etc.) with permissions for rostering@aolf.org to view. Please set an expiration date, which provides an extra level of security
- The program success team will review the ticket and contact the school with next steps
Please note, deleted users are fully removed from the Educator Center and cannot be restored by administrators. If a user is re-added with their email or ID, they will be treated as a new user. The school updates the roster template with the necessary information.
If you encounter any issues during the process, you can submit a help ticket. Additionally, if you need more information about the roster template and its fields, you can contact rostering@aofl.org. The program success team is available to support you during this process.
